Ramey-Estep / Re-group

Human Resources Specialist

Rush, KY - Full Time

Function:

The Human Resources (HR) Specialist supports RE’s human resources operations by executing core HR functions, including recruitment, onboarding, employee relations, compliance, and HRIS management. This position is a resource for employees and managers, ensuring HR policies and procedures are consistently applied and aligned with organizational goals. The HR Specialist collaborates across departments to foster a positive work environment, promote employee engagement, and support strategic HR initiatives.

Organizational duties & responsibilities:

  1. The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients.
  2. Supports the mission, vision, and values of RE.  Facilitates and adheres to the agency’s code of ethics, policies, and procedures.
  3. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies.
  4. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties:  individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff.
  5. Exhibits effective communication skills, including proper use of agency communication systems.
  6. Participates in appropriate professional development programs to attain and maintain competency.
  7. Effectively manages financial and physical resources to achieve the mission of RE.
  8. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE.

Essential Duties and Responsibilities:

  1. Assists as part of the HR Team in the setup of special events/staff meetings.
  2. Collaborates with community organizations to offer the use of our training facilities and acts as a liaison for those groups to determine their needs.
  3. Responsible for maintaining excellent customer service with all employees and vendors.
  4. Schedule interviews with job candidates at the HR Manager's or CHRO's direction. Also provides updates on interview scheduling as appropriate to the HR Manager, CHRO, and interviewers.
  5. Completes the new hire background process under the direction of the HR Manager and/or CHRO.
  6. Completes monthly updates of various background checks for all expiring staff.
  7. Maintains employee driver’s licenses and ensures that expired licenses are updated in a timely manner.
  8. Completes the E-Verify process for new hires within 48 hours of their start date and files the verification and I-9 forms. Alerts the CHRO if a new hire is not authorized to work or if there is an issue with the authorization.
  9. Manages RE’s travel credit cards and ensures that necessary documentation of charges is entered in the payables system within 48 hours of receipt. Alerts the CHRO of any issues related to the use of company travel cards.
  10. Tracks the completion of 90-day performance evaluations, sends reminders to supervisors when evaluations are due, and ensures these are completed.  Alerts the CHRO when 90-day performance evaluations are late.
  11. Processes payroll change notices for various reasons, obtains appropriate signatures, and enters the information into HRIS promptly.
  12. Updates employee information in the HRIS (phone number, address, dependent change, etc.).
  13. Solicits and compiles nominations for Employee of the Month (EOM) in all programs and collects Leadership Team votes for the EOM winner once compiled.  Ensures that the EOM award is presented to the winner in a timely manner.
  14. Maintains various HR tracking spreadsheets, including the monthly report and hires/fires spreadsheet.
  15. Completes all steps of the termination process, including notifying IT to disable accounts, removing the terminated staff from all company systems (HRIS, Credible, Relias, etc.), terminating all benefits, and closing out the personnel file. 
  16. Assists with new hire orientation and is a backup facilitator for orientation.
  17. Receives, handles, and files confidential and private information about employees.  Upholds a high level of confidentiality.
  18. Respond to employees’ questions about HR functions and provide them with the correct resources.
  19. Completes regular clerical duties such as filing in personnel files to ensure that all files are up to date at least weekly.
  20. Maintains high visibility and an approachable image to ensure positive employee relations.
  21. Performs other duties as assigned.

Working conditions/environment:

  1. Shift is generally dayshift, Monday - Friday.  The HR Specialist may work from all facility locations based on the needs of the staff.
  2. Holidays, weekends, and extra hours may occasionally be required.
  3. Office setting with extensive computer usage.
  4. Fast-paced environment with the need for quick decisions to deal with any crisis that may arise.
  5. Maintains a positive, professional attitude contributing to a supportive work environment.

minimum job requirements:

Education:

High School Diploma or GED is required.
An Associate’s Degree in Business, Administrative or related field is preferred.

Experience:

Five years of previous administrative experience in an HR-related position is preferred.

Specific Skills and

requirements:

Must be at least 21 years of age.
Must have the ability to maintain a high level of confidentiality.
Must have excellent organization, communication, and customer service skills.
Must be detail-oriented.
Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies.
Ability to understand and relate to the needs of clients from diverse backgrounds.
Ability to read, write and converse in English.
Successful completion of a pre-employment drug screen.
Successful completion of a background screening.
Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation.

Specialized Licenses or training:

Successful completion of Excellent Foundations.
Maintain 20 hours of annual training.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, reach with hands and arms, and use hands to finger, handle, and feel.  This employee is also regularly required to use a computer keyboard and mouse.  The employee is occasionally required to stoop, kneel, crouch, and climb stairs.  The employee must occasionally lift and/or move up to 10 pounds or more.  Specific vision abilities required by this job include close vision, distance vision, and peripheral vision.

Supervisory REquirements:

N/A
Starting pay is $23.00/hour.
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